How to Level-Up Your Event with Additional Rentals
The event’s planned with a stunning venue, delicious catering, and an artist to keep the energy up all night. This is a recipe for a killer event, but there are still a few things you could add to pack even more of a punch and create a night your guests will remember.
What Else Can I Add to My Event?
Once your core details are locked down, it’s time to consider some extra entertainment. There are a million different ways to elevate your event, and often event companies that helped you book other aspects of your night can either provide these extras or get you in contact with someone that can provide them.
Some common options to add on to your event are:
Photographer, videographer or drone shots
Photo booths (print or digital)
Lawn games (Mini Golf)
Balloon Decor
Brand Activations
SWAG Giveaways
Branded drinks/snacks
Bringing in an activity
All of these options make events more lively, memorable, and interactive. Whether it’s a photo with the bride and groom or a piece of SWAG they use everyday, these create lasting memories for guests.
How Should I Pick What to Add to My Event?
Different kinds of events benefit from different extra event rentals. Longer events like conferences might need some more activities for guests to try out throughout the day to break up their time while a more intimate event like a wedding might want to keep guests attention only on the activity happening at the altar.
Activity based activations like a photo booth or lawn games work well for:
Pre-wedding drinks or reception
Corporate events with longer breaks
Big events with a lot of attendees that can’t all be in the same place at once
Family-friendly events with lots of kiddos running around
Environmental activations work well for:
Events that want to call attention to one part of the venue
Creating a cohesive vibe to the event
Integrating your brand seamlessly into the event
Documenting your event
When thinking about which extras to add on, consider what parts of the event you want to be extra memorable for your guests and the experience you want to create for the guests throughout the event.
What is the Process to Book an Additional Rental?
The first step when adding anything on to your event is to determine the budget that you have available. Quotes can vary based on what you’re looking to rent, who is providing the equipment or service, and if the add-on needs any staff on the day of the event. Figure out how much budget you have left and which add-ons are your priority so you know what you’re willing to splurge on or cut back as needed.
Once your budget is determined, discuss the items you’re looking for with your production company. Lot’s of production companies either have the resources to get you these additional items in house or will be able to get you a referral to someone who can provide them. They also might need information about what you’re looking to get so they can prepare the layout and make sure they have adequate power or other necessary equipment to accommodate the add-ons. If the teams you’re already working with can’t help you get these items, do some research for local event companies in your area.
After discussing your needs with your production company, they should provide you with quotes and other important information about what services they provide. With this information, you can incorporate the add-ons to make your event unforgettable.
Looking to plan an event in New England? Browse our roster of Event Rentals as well as vetted and experienced bands, DJs, and performers. If you’re looking for a personalized recommendation, contact our team. We'll match you with the right act for your event — guaranteed.
